Terms and Conditions

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Effective Date: 03/31/25

Welcome to OneTime (https://onetime-software.com). By using our website and services, you agree to comply with the following terms.

1. Overview

OneTime Caly is a calendar scheduling tool that allows users to streamline meeting bookings and availability management. Users purchase access to the service with a one-time fee, ensuring no recurring charges or hidden fees.

2. Accounts

To use OneTime Caly, you must provide a valid email address. We automatically derive your first and last name based on the name associated with your email. Authentication is handled via a third-party provider. By using our service, you agree that your information will be stored securely in our database. You are responsible for maintaining the security of your account credentials.

3. Payment Terms

OneTime Caly operates on a one-time fee model. There are no recurring subscription charges, hidden fees, or surprise costs.

4. Data Collection and Storage

For details regarding data collection, usage, and user rights, please refer to our Privacy Policy. The only personal information necessary to operate the service is your email address. However, we also store the first and last names associated with your email in our database. Meeting details and availability are stored but are linked to user accounts via unique IDs rather than personal identifiers. Our database provider, Neon, securely manages stored data.

5. Third-Party Services

OneTime Caly integrates with third-party services to enhance user experience, including:

  • Clerk for authentication
  • Neon for database storage
  • Nylas for calendar connections
  • Zoom & Microsoft for account linking

By using our service, you acknowledge and accept the privacy policies of these third-party providers. When connecting a Zoom account to OneTime Caly, users acknowledge and agree to Zoom's Terms of Service and Privacy Policy, which govern the use of their data within Zoom's platform.

6. GDPR & Compliance

OneTime Caly primarily serves users in the United States but may have occasional users from the EU. While we do not actively process personal data beyond essential account information, we are committed to respecting user privacy. EU users should ensure they comply with relevant GDPR regulations when using our service.

7. Limitation of Liability

OneTime Caly provides its services on an "as is" and "as available" basis. We do not guarantee uninterrupted access, and we are not liable for any loss, damages, or business disruptions resulting from service outages, data loss, or reliance on our service.

8. User Responsibilities

Users are responsible for ensuring that their use of OneTime Caly complies with all applicable laws and regulations. Users must not misuse the service, attempt unauthorized access, or engage in fraudulent activities.

9. Updates to Terms

We may update these Terms of Service from time to time. Users will be notified of any changes via email or through our website.

10. Governing Law

These Terms of Service are governed by the laws of the United States.

11. Contact

For questions or concerns, please contact us at support@onetime-software.com.